Poster Arrangement and Content Guidelines
Recommended Poster Size
You are responsible for printing your poster and bringing your poster to TS25.
Create a poster that is no larger than 45 inches wide by 45 inches high, using the software of your choice (many people design in Microsoft PowerPoint). Smaller sizing is permissible.
Poster boards will be shared with two posters appearing on EACH side. See the diagram below:
We are planning to have corkboards with a surface area of approximately 45 inches (about 114 centimeters) high and 45 inches (about 114 cm) wide. The lower, left corner of the corkboard will have your poster hall number. Please do not remove the number card.
Materials
ACTS will not collect electronic copies of your poster unless otherwise communicated. Please plan to print and display all materials on-site.
Poster text may be printed directly onto white paper, lightweight, colored poster paper or cardboard. A lightweight paper or fabric background may be used to give text printed on white paper visual appeal and contrast. Do not use heavy board or foam core, as these materials may be difficult to keep in position on the corkboard available; push pins can support only modest weight and thickness. Push pins will be provided.
Printing
TS25 has teamed up with the FedEx Office on-site at Washington DC Hilton to offer a discount and make your poster ordering convenient! Follow the below directions on the form below to have your poster printed at the reduced rate and waiting for you upon your arrival. Files must be received on Wednesday, March 19, 2025, for this special pricing. All files received after this date will be at regular pricing based on size.
TS25 FedEx Poster Print Form
We recommend printing your poster ahead of time through the FedEx Office Print Center located at the Washington Hilton and picking it up when you arrive at the meeting. Click here for more information.
FedEx Office Print Center Hours
- Monday 8:00 AM - 6:00 PM
- Tuesday 8:00 AM - 6:00 PM
- Wednesday 8:00 AM - 6:00 PM
- Thursday 8:00 AM - 6:00 PM
- Friday 8:00 AM - 6:00 PM
- Saturday Closed
- Sunday Closed
Instructions for the Day of Your Presentation
Please remember that Translational Science 2025 is an in-person event and attendance is required to present your poster.
Poster Number Assignments
All odd numbered posters are scheduled to be presented on Tuesday, April 15 from 5:15 PM - 6:45 PM ET, and even numbered posters are scheduled on Wednesday, April 16 from 4:45 PM - 6:15 PM ET.
Click here to reference your poster number (sorted by presenting author’s first name). This information will also be available in the mobile app for your reference and attendee use. See above for presentation date and time slots based on your poster number. Set up and take down instructions can be found below.
View Poster Number Assignments
Presentation Schedule
The Presenting Author is required to set up their poster on their assigned poster board, attend their designated poster session, stand in front of their poster during the reception to discuss their research with attendees, and remove their poster by the removal deadline. This is not a formal presentation at the podium. There is no virtual option to present your poster.
Setup and Takedown
Odd numbered posters presenters will set-up posters on Tuesday, April 15 from 8:00 AM – 4:00 PM ET and remove posters on Tuesday, April 15 from 6:45 PM – 7:15 PM ET.
Even numbered posters presenters will set-up posters on Wednesday, April 16 from 9:30 AM – 3:00 PM ET and remove posters on Wednesday, April 16 from 6:15 PM – 6:45 PM ET.
During the designated date and time according to your poster hall number, find your numbered board in the hall and mount your materials. Thumb tacks will be provided.
Remove your materials promptly at the conclusion of your session. Ensure that you clean out your poster area. Any posters left behind will be discarded.
If you are scheduled to present two posters on the same day, we recommend you place a sign on the second poster noting the specific poster number you will stand near in the hall.
Reminder Materials to Bring
- Poster pieces (individual sections or one large poster)
- Duplicate copy of poster (just in case)
- Handouts (if applicable)
- Business cards
Top 50 Oral Posters
Top 50 scoring poster winners have been selected and notified.
Oral Platform Session Instructions
- Prepare a 3–5-minute presentation to deliver during a TS25 session.
- Your PowerPoint presentation is limited to 2 slides. Presentations that exceed 2-slides will be rejected.
- We recommend you present with the exact template that you will print for your physical poster display.
- By March 17, we recommend you complete a draft PowerPoint presentation.
- By March 31, submit your PowerPoint to the ACTS Education Team.
- PDF format is preferred.
- Follow the format for naming your presentation: TS25_Insert SpeakerName_SessionTitle.pptx
- Your file will be uploaded to your session room laptop and organized by your assigned presentation order.
- Your file will be uploaded to the TS25 website and app to promote your presentation.
- Late submissions will not be accepted. The file you send the ACTS Education Team will be the presentation uploaded on to the session room computer. There will not be any opportunity to update your presentation.
- Details including an exact presentation length, assigned presentation order, and session room will be forthcoming shortly.
- Additional presentation resources are located on the Speaker Resources page.
Poster Display Instructions
Find your poster number assignment and place your poster on the designated numbered board.
Should you have any questions leading up to TS25, please do not hesitate to contact The ACTS Education Team at speakers@actscience.org. We look forward to seeing you in Washington, DC!